Hayley Common Board Meeting
December 5, 2019
Called to order: 4:04pm
Present: Brian (Pres), Wayne (VP), Doug (Director), Marc (Treasurer), Lynda (Secretary)
Absent: Gord (Northtowne)
Motion: approve minutes from Oct24 meeting – 1st: D, 2nd: M
President’s Report:
Audit Approval – with 1 change of typo $4800 instead of $800 (note 4)
Motion – 1st: M, 2nd: L
Treasurer’s Report:
No issues with monthly statements – reviewed
Water increase of $100+ (fall tree & green space watering)
Additional info B sent to M to review – including hydro, eavestroughs, light bulbs (A), etc
Maintenance Report:
Parking stall, breaker keeps kicking off #X – D manually turned on/held – stays on ok now
Parking stall #X/visitor stall, box is broken/damaged
Units #X & #X – closed up for the winter and will continue investigation & fix
Fixing the fence at the north end / tenant damage
Resident/Bldg G – interior wall cracks, owner responsibility
Garage #X, man door damaged by quad
Tenant damage – board/B to obtain additional info re: adding a charge to cover tenant damage to common elements
Bldg D – west door/master key needs keyed for the master to work again since repair (to be fixed w/ next locksmith visit)
New Business:
Motion walkway lights, along the fence, requested additional, B to look into pricing and buying more to install
Social media – typos flagged, page edited and sent to RC, need parking info more prominent on page, condo board email link isn’t working & can be fixed, insurance certificate link needs fixed, ask SR to create a website launch(?), B suggested posting financials monthly on page
Parking Report:
Duplicates of tags – W is trying to resolve and has eliminated some dups
Garage/parking spot changes & swaps – need to be coordinated through Northtowne as this info is included on land title details
Swapped 2 spots temporarily & will swap back once owner is done physio
Owner vs owner issues, refer to bylaw docs, municipal laws and RCMP if needed
Next meeting: Wed, Jan8/2020, 3pm Concluded: 5:56pm
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