Hayley Common Board Minutes # 49, May 23, 2025

Hayley Common Board Mtg # 49

Thursday May 29, 2025 7:00 PM

Unit 67 – Bldg E

Present: 

Heather Bateman, Ken Jennings, Evan Race, Kristine McCallum, Patrick Lyttle, Adrian Durrant

Members-at large: Rae-Lynn Rempel

Regrets: Shelby Joss

Guest (s): Aaron Alblas, President Prospect Property Management,

           Sandra MacVean, Resident

Meeting called to order at 6:56 PM; quorum validated.

Review of previous minutes reviewed and approved.

Resident Sandra MacVean provided a ten-minute presentation to the Board regarding issues in Building G. Aaron will follow up and advise of possible solutions and/or actions.

Meeting returned to the formal Board agenda.

President’s Report

• Heather presented the Yearly Budget to the Board, prepared by Prospect Management. The Board discussed the budget amounts for each item. The Board reviewed amounts that were brought to our attention as a little high. Discussed ways to bring the numbers down.

• Discussed upcoming work/projects for review and others awaiting quotes.  

• Discussed monthly newsletter items and mass emails that will need to be sent out.

  
  

Treasurer’s Report

• Shelby sent regrets. The report was reviewed by the Board and approved.

Committee Reports

Parking

• Nothing to report.

Maintenance

• There are two dead trees on the property. Will look into replacing them.

• Have received positive reviews about our new summer maintenance company. Will ask them to do one pass on the outside of the fence every two weeks.

• Have made some fence section repairs.

• One more residence added to maintenance list for stucco repair.

New Business

• The Board will convene for a special meeting once all the quotes have been received.

• With the addition of a full-time management company, it was proposed that Board meetings could be held once every two months.

• All questions, complaints and any resident issue are to be forwarded to Prospect Management, who will access the situations then if needed advise the Board.

  
  

Prospect Management Report – Aaron Alblas

• Aaron updated the Board on quotes he had received and companies he was waiting on for quotes. As he receives them, he will send forward to the Board’s for approval.

• Sturgeon Construction will be coming down to view the garage structure and existing issues.

• The Board advised Aaron of other priorities that we would like him to look into and find vendors.

• The Board presented Aaron with items for the upcoming newsletter.

• Aaron will assign another member of his staff to liaison with our condominium complex as well.

“Park It”

MB Hydro Repair Update

No Smoking By-Law

Next meeting – there will be no meeting in June 2025. July meeting TBD 

Meeting adjourned at 8:13PM              .