HC Minutes Mtg. # 50 July 24, 2025

Hayley Common Board Mtg # 50

Thursday July 24, 2025 6:45 PM

TC Energy Centre Boardroom

Present: 

Heather Bateman, Ken Jennings, Evan Race, Kristine McCallum, Patrick Lyttle, Shelby Joss

Members-at large: Rae-Lynn Rempel, Jenny Carloni

Regrets: None

Guest: Aaron Alblas, President Prospect Property Management,

Meeting called to order at 6:45PM; quorum validated.

Review of previous minutes reviewed and approved.

There was no presentation by resident Kody Cavers as he did not attend the meeting.

President’s Report

·        Heather told Prospect that the Board had voted and approved to move forward on three (3) quotes.

1.     Echo Alarms will install new intercoms, this year the intercoms will be installed on the garage side, next year the other side of the buildings will be installed. Further discussion is needed in regards to installing cameras with the intercoms

2.     Civic Roofing Inc. will conduct inspections to start after the August Long weekend.

3.     CertaPro Painters will continue interior painting of Buildings C and D, walls, doors and ceilings. The work will start early September. Notices to be send out shortly to residents as painters will require access their inside door.

·        Some notices have been removed from the Bulletin Boards. We ask that notices put up by the Board, remain up for all resident’s information.

Treasurer’s Report

·        May financials were reviewed and approved.

Committee Reports

Parking

·        Nothing to report.

Maintenance.

·        Requested additional lawn care to include trimming behind garbage containers, trimming the bushes beside resident’s patios.

·        A couple of dead trees need to be removed.

New Business

·        Discussed clarification of date distribution of monthly financials.

·        Freedom Fire will be out in September to do the annual fire inspection. We remind residents that they require entry to your condos. A notice will be forthcoming.

·        Pest control company to come out for inspection around property.

·        Requested Prospect start getting quotes for winter snow clearing.

·        Directed Prospect to provide quote as Transformers are plugged up and require cleaning.

·        Directed Prospect to order eavestrough straps.

·        Directed Prospect to provide quotes from Stucco companies.

Prospect Management Report – Aaron Alblas

·        Aaron asked if the Board wanted to continue with Gislason Targownik Peters for our Yearly Financial audit. The Board voted and agreed to remain with them.

·        Prospect will find a company for minor repairs such as front of building Hayley Common sign, fence repairs, parking lot boards etc. Aaron advised Spruce Design Build has a maintenance team that may be able to help with the minor repairs requested.

·        Spruce Design Build will be coming to meet with the Board and provide more information regarding the garage repairs.

·        Prospect Management has put up a sign with their name and contact information.

·        Update on Canada Post – Prospect has been working diligently to find a solution that is acceptable to Canada Post. There are broken black medal spring loaded pieces that hold the boxes open for the mail delivery person to safely put mail in the slots. Prospect has contacted the manufacturer in Montreal to see if these pieces are still available. The Montreal company was closed all of July so we should receive an update in the near future.

·        Entrance carpets for Building E have been ordered.

·        Prospect has reached out to Kiwi Construction regarding warranty on last year’s sidewalk repairs. They will come back to inspect the affected areas.

“Park It”

MB Hydro Repair Update

No Smoking By-Law

Next meeting will be Thursday September 25@ 7:00 PM

Meeting adjourned at 8:10 PM.