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Hayley Common

Condominiums

Board Meeting #2 Minutes - Oct 3, 2019

Hayley Common Board Meeting

October 3, 2019

Called to order: 7:03pm

Present: Brian (Pres), Wayne (VP), Doug (Director), Marc (Treasurer), Lynda (Secretary)

Motion: approve minutes from Aug26 meeting – 1st: M, 2nd: D

Committee Report: landscaping, maintenance, social media (video call planned with MAL – RC, SR, LF, LJ & BF)

Old Business:

  • Unit X – Pure Clean Recovery & Restoration – coming to inspect and will updated Monday or Tuesday once he finishes inspection

    • Will bring high pressure pump

New Business:

  • Owner has a drone and has offered to take images for a full roof inspection - pending

  • Snow clearing quotes (incl some landscaping quotes) – 3 in total, VDM, SV, FL

    • need a few clarifying questions answered re: hauling

    • SV and VDM (snow only)

    • FL (snow & landscaping)

    • Board favours VDM at this time but will review all further

    • Northtowne/G advised they have a quote as well

  • Landscaping – VDM has requested to meet on site re: 12 mos care for our property

  • Social media – MAL working on prepping a FB page/website and will review with board to plan info to post such as Landscaping, financials, etc

    • Motion to set LJ as Board Admin for the Social Media MAL team – 1st: M, 2nd: W

    • MAL team: RC, SR & LF

  • Parking – W met with Northtown/G and asked for all info to be emailed/text to him

    • 1 nite free/month

    • Missing some parking passes

  • Welcome wagon volunteers & stuff – items stored under the stairs in A (east) and C (east)

    • LM has volunteered to help

  • Duct Cleaning – dryer vents & furnace ducts/vent cleaning – B_ has shared a PowerVac quote for any interested owners (owner responsibility)


Maintenance Report:

  • Unit X, water leaks at the patio door, upper board – water is coming from above (unit X)

  • Bldg F intercom – have 1000’ cable – need to run the cable from electrical room through to the door for panel

    • Motion to pay for $300 cable – 1st: M, 2nd: L

  • Bldg E unit X - intercom issue

  • Less stucco repair expected so far for next year – Castel is booked for next May

  • Concrete cutting – need to look into options for managing various concrete issues on site

President’s Report:

  • Audit – s/b complete no later than Sept27

  • B contacted Auditors again and will follow up Oct 7th or 8th.

  • New board email – plan to be shared: hayleycommon2019@gmail.com – pw: XX

    • Each member has access

Treasurer’s Report:

  • M would like Northtowne Accountant/K to attend our next meeting to review Financials

  • All invoices paid once & correct

  • Cheques from Glass cleaning, courier, TCE & HF – ok’d

  • Charge from PL for $45.74 Aug8

  • Cheque rec’d – D will drop off at Northtowne to be applied to general revenue

  • Motion to approve Treasurer’s Report – 1st: L, 2nd: W

Next meeting: Oct24 Thurs @ 3:30pm

*items for next meeting – LJ, RC, SR, BF etc to meet about social media, FB, website, etc

Concluded: 9pm

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