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Hayley Common

Condominiums

Board Meeting #14 Minutes - Mar 13, 2021

Hayley Common Board Meeting

March 13, 2021

Called to order: 3:00pm

Present: Brian (Pres), Wayne (VP), Lynda (Secretary), Marc (Treasurer)

Absent: Gord Macpherson (Northtowne)

Motion: approve minutes from previous mtg – 1st: Brian, 2nd: Wayne

President’s Report:

  • landscaping - pots & plants (Dennis/MAL) looking at pricing

  • need to select a date/month to bring Dennis back to assist with above, shrubs, watering, etc

    • return Jun1 thru Sep

    • Motion: 1st Lynda/2nd Marc

  • check with VDM re: annual contract, waiting for update from Len

Treasurer’s Report:

  • Prior month financials – ok’d

    • Motion: approve – 1st Lynda, 2nd Wayne

  • Accounts Recievable - M getting K @ Northtowne to check what is owing

  • key issue/locksmith invoice - inquire solutions with Northtowne

Landscaping Report:

  • no updates

Maintenance Report:

  • M will check with (Ten-Ten) for another draining quote

  • waiting for quote from VDM for same

  • window cleaning quotes - some rec’d, including one from Picture Perfect (ok’d but need eavestrough cleaning removed)

  • missing 1 downspout extension 90 degree piece on building E

  • cement cutting in lot

  • common area lights, B re-wired, replacing the photo sensor if that works, if not the unit will need replaced

  • 6 more lights/lenses in storage

  • East door/Bldg B wouldn’t lock/resolved

  • owner’s looking to repair unit flooring - contact name: Shawn Duxbury 204-941-3221

  • acrylic repair - damage between 9 & 10

  • survey feedback appreciated, positive overall with some suggestions/ideas

  • eaves repair approved to be completed by Kublick Eaves (Damon Peters)

Parking Report:

  • available rent or for sale parking spaces - contact Gord, he can then provide available parking spaces to Wayne & Lynda which can then be posted on FB

  • posted Rules & Regs need updated to show 10PM (currently shows 12PM)

Social Media:

  • will post updates on website (minutes & monthly financials) and an update post on FB

  • Social media: minutes will all be generalized and posted as blog posts on our Hayley Common website: https://hayleycommon.webstarts.com

Old Business:

  • audit new renters, new deposits

New Business:

  • community ideas/suggestions - community garden, dog bath

  • will continue to monitor opportunity to schedule ABM once permitted by MB Health

Next meeting: TBD - tentatively April @ garage weather permitting

Concluded: 4:00pm

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