Board Meeting #14 Minutes - Mar 13, 2021

Hayley Common Board Meeting

March 13, 2021

Called to order: 3:00pm

Present: Brian (Pres), Wayne (VP), Lynda (Secretary), Marc (Treasurer)

Absent: Gord Macpherson (Northtowne)

Motion: approve minutes from previous mtg – 1st: Brian, 2nd: Wayne

President’s Report:

• landscaping - pots & plants (Dennis/MAL) looking at pricing

• need to select a date/month to bring Dennis back to assist with above, shrubs, watering, etc

  • return Jun1 thru Sep

  • Motion: 1st Lynda/2nd Marc

• check with VDM re: annual contract, waiting for update from Len

Treasurer’s Report:

• Prior month financials – ok’d

  • Motion: approve – 1st Lynda, 2nd Wayne

• Accounts Recievable - M getting K @ Northtowne to check what is owing

• key issue/locksmith invoice - inquire solutions with Northtowne

Landscaping Report:

• no updates

Maintenance Report:

• M will check with (Ten-Ten) for another draining quote

• waiting for quote from VDM for same

• window cleaning quotes - some rec’d, including one from Picture Perfect (ok’d but need eavestrough cleaning removed)

• missing 1 downspout extension 90 degree piece on building E

• cement cutting in lot

• common area lights, B re-wired, replacing the photo sensor if that works, if not the unit will need replaced

• 6 more lights/lenses in storage

• East door/Bldg B wouldn’t lock/resolved

• owner’s looking to repair unit flooring - contact name: Shawn Duxbury 204-941-3221

• acrylic repair - damage between 9 & 10

• survey feedback appreciated, positive overall with some suggestions/ideas

• eaves repair approved to be completed by Kublick Eaves (Damon Peters)

Parking Report:

• available rent or for sale parking spaces - contact Gord, he can then provide available parking spaces to Wayne & Lynda which can then be posted on FB

• posted Rules & Regs need updated to show 10PM (currently shows 12PM)

Social Media:

• will post updates on website (minutes & monthly financials) and an update post on FB

• Social media: minutes will all be generalized and posted as blog posts on our Hayley Common website: https://hayleycommon.webstarts.com

Old Business:

• audit new renters, new deposits

New Business:

• community ideas/suggestions - community garden, dog bath

• will continue to monitor opportunity to schedule ABM once permitted by MB Health

Next meeting: TBD - tentatively April @ garage weather permitting

Concluded: 4:00pm