Hayley Common Board Minutes July 23, 2006

Hayley Common Board Minutes

Date July 23, 2026 @6pm to 8pm

TC Energy Centre – second floor boardroom

Attended: Evan Race, Ken Jennings, Patrick Lyttle, Kristine McCallum, MALS: Brody Trach, Adrien McCreiney, Harman Singh, Jenny Carloni, Monique Watson, Aaron Alblas, Prospect Management

1.     Call to order – Quorum Validated – 6:03 pm

2.     Review of previous minutes

3.     President’s Report – Evan

4.     Treasurer’s Report + Monthly financials (review of latest financials and Budget to actual review) – Report by Kristine

a.     Requests a copy of Freedom Fire invoice for May 2026 - Hydrant Inspection

b.     Aarron reviewed the budget and reported that there is $17,3304.06 left for future repairs for the first have of the year

c.      Note that lawn care should be a separate line in our budget listing

5.     Parking Report – Report by Patrick

a.     5 nightly passes

b.     1 monthly pass

6.     Maintenance Report - List sent out to Board and MALS

a.     New – Parking stall 18

b.     Garages 31-41 light sensor not turning off

c.      Building C entrance light not working

7.     Old Business

a.     Garage downspout flex mesh extensions that garage owners requested at meeting – Update mesh spout has been delivered. Installation to be competed

b.     Building A intercom Issue from June 12^th – Update

Aaron contacted Echo Alarms Mircom intercom – Defect not fixed yet

c.      Garage 40 MPI damage / claim – Update MPI too busy to send out adjuster, they need three quotes for repairs, or we pay a $30,000 deductible for the repair and try to claim it back from MPI.

d.     Roof Inspection and Building F Fibreglass board repair – Update Roof Inspection report for 2026 has been delayed

e.     Building F bulletin board Trial – update – the rest of bulletin boards will be installed next year’s budget

f.       Fence Repair quotes –Date set for Aug 11^th 

g.     List of venders with discounts – Adrien working on list to date 4 vendor willing to be on the list.

·         Pen Life

·        J&S is sending out list of services they may

·        Andre Appliance repair service

I.       Reserve fund study – Review company Prospect recommends / $3,900 Kach Jablonski must be finalized by August. Last reserve fund study done by Vertec in August 2022. Discussion took place regarding the use of Kach Jablonski and it was decided that we will look for another quote for comparison before a vote takes place.

J.       Dryer vent cleaning quote – Discussion took place regarding dryer vent cleaning. It was recommended that the condo corporation take this on as an expense because it was felt it is a needed safety service.  Others felt individual condo owners should be responsible for the cost. More time needed to discuss if this is something we should include in the budget as a biannual service. Tabled for further discussion.

K.     Fire inspection quotes: Freedom Fire last year was $7,900. This year quotes:

a.     Bison $3,12

b.     ABC Fire $8,579

c.      Pyrene $1012 - provide with more information as the quote is quite low. May not include individual units

d.     Still waiting on a quote from Freedom Fire.

L.      Stucco Quotes – This repair will be deferred for next year. Waiting on more quotes.

Boux Plastering - $5,000-$8000 for 15 instances stucco deficiency.

M.  Landscaping quotes (Building A&E rock) –

a.     Quote for D west side - $1,365 – leave for spring of 2027

b.     Buildings A, E, F $5,985

c.      $7350 for all

d.     Building A, D, E, and F for rock

e.     Krisitne McCallum made a motion to approve $5,985

                                                                                                              i.      Patrick Lyttle seconded the motion

                                                                                                            ii.      Vote- carried

N.    D electrical room replacement and F door latch issue – Completed

O.   Website updates. – Completed 

P.     Transformer cleaning – Completed Review Report 

8.     New Business

a.     Resident Solar panel suggestion and request for Hydro Account numbers – Discussion took place regarding the solar panels. Agreed to not go forward with this at the current time.

b.     Intercom Labels for each building – Prospects to make and install labels on each intercom screen (A- unit 1 to 16 with instructions how to use) –Aaron will create the how to use intercom sheets

c.      Snow clearing – Prospect to start searching for quotes

d.     Parking stall 182 – 183 (Visitor) Damage- Prospect to make a hit and run claim with 911 non-emergency number. Aaron will make the call.

e.     Monthly Email newsletter – Include website updated announcement, Hydro history, 10 fence posts repair, Mention list of vendors if completed.

“IN CAMERA”

·        Item A –Condo Fees

·        Item B – Garage discussion

“BOARD DISCUSSION”

•        Facebook - Facebook page needs to be updated / recreated as a community page. QR code for FB community to be created for all boards once done.

“PARK IT ”

·        Electric vehicles Issue / Bylaws – Start discussion on how to move forward October 

·        Rule / Bylaw suggestion on replacing water heaters at 10-year mark. Start October

·        No Smoking By-Law – How to start approaching this Start November

Note – All items that require a vote needs a motion and a seconder for the vote to take place. Motions must state what the motion is for and what the vote is for. President cannot make motion or have a vote unless its to be a tie breaker.

Meeting Adjourned 8:17 pm