Board Meeting Minutes - March 27, 2025 #47

Hayley Common Board Meeting # 47

March 27, 2025 – 7:00 PM

Unit 67 - Building E

Present:

Heather Bakeman, Ken Jennings, Shelby Joss, Evan Race, Patrick Lyttle, Adrian Durrant, Kristine McCallum.

MAL’s: 

Jenny Carloni, Rae-Lynn Rempel, Kylie Pantel.

Guest(s):

Aaron Albas, President, Prospect Management

Regrets:

None

Meeting called to order at 7:08 PM; quorum validated.

Review of meeting minutes from January 30, 2025 approved. There are no minutes for February 27, 2025 as meeting was cancelled.

President’s Report

·       Heather provided a Code of Conduct form for all of the Board and Members-at-Large to sign. Completed and will scan into drive.

Treasurer’s Report

·       January and February 2025 financials were reviewed and approved.

Committee Report

Parking

·       Nothing to report.

Maintenance

·       Concern from resident regarding gap found on upper patio. Evan sent photos to Prospect Management who will have someone come down to check on this issue.

·       The Board will do a walk around with Prospect Management in or around the middle of April 2025 to look at warranty work, and any new or existing maintenance issues that require attention.

Old Business

·       Exit door repairs and new locks have been completed by Brothers Locksmith.

·       One damaged door was fixed and is awaiting a new lock.

·       Prospect Management sent out a mass email with details for any residents wanting additional entrance keys.

·       Waiting on Canada Post to inspect and approve Canada Post Key Boxes. Prospect Management will reach out for the latest update. Note: As of posting date this task is completed.

New Business

·       Next Hayley Common newsletter will be sent to unit holders and tenants the first week of April 2025. Please watch for it. Note: As of posting date residents should have received the newsletter.

At this point in the meeting Aaron, President of Prospect Management, provided updates and information for the Board.

·       There are still single digit PAD’s outstanding. Prospect Management completing this task.

·       All Hayley Common bills have been changed over to Prospect Management for them to handle.

·       Prospect Management will provide The Board with a proposed budget within 30 days.

·       Prospect Management is inquiring as to the cost of new intercoms.

·       Prospect Management has been in touch with different contractors for spring cleanup; lot cleaning, window washing, carpet cleaning.

·       Prospect Management is receiving quotes for summer lawn care, pest control, fire alarm service. When they have received all quotes, they will discuss the options with The Board.

·       Prospect Management has introduced ideas for the garage flooding. Prospect Management will be emailing information to all garage owners in the near future.

“Park It”

MB Hydro Repair Update

Straps for Eaves/Downspouts

No Smoking By-Law

Next meeting to be held Thursday April 24, 2025 at 7:00PM.

Building B – Unit 23

Meeting adjourned at 8:03PM.