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Hayley Common

Condominiums

Board Meeting Minutes #45 - November 28, 2024

Hayley Common Board Meeting #45

November 28, 2024 - 7:00 PM

Building F – Unit 89


Present:

Heather Bakeman, Evan Race, Kristine McCallum, Adrian Durrant, Patrick Lyttle

Member-at-Large; Jenny Carloni


Regrets:

Ken Jennings, Shelby Joss


Guest:

Aaron Albas, President; Prospect Management


Meeting called to order at 7:03pm; quorum validated.


Review of October 29, 2024 meeting minutes; approved.


President’s Report

• Discussion about monitoring Hayley Common Gmail account.

• Reviewing and updating all information on building boards, website.

• Review rules and regulations; make sure all information matches, provide updates, changes.


Treasurer’s Report

• November financials to be reviewed at the next meeting.


Committee Reports

Parking Report

• Three cars were tagged for overnight visitor parking; no submissions submitted.

• The Board approved the change of overnight parking to 11:00pm to 7:00am.


Maintenance Report


• Evan created a list of repairs for immediate maintenance and future consideration. Board will continue to move forward on repairs and prioritize.


Old Business

• Update on Canada Post lockboxes. Brothers Locksmith has said they are waiting on Canada Post to approve their company to provide the lockboxes. If Canada Post agrees we can expect our lockboxes sooner.


• All of our vacuums have been serviced, parts replaced and ordered new bags.


• Regulations and Rules are still being reviewed and updated.


New Business

• The Board met with three prospective management companies and discussed their proposals and our condominium’s needs. The meetings took place on November 12, 13, 14, 2024. The Board reviewed the proposals and voted on November 19, 2024. Prospect Management was unanimously voted as our new management company. The on-boarding process has begun. Prospect Management will officially start January 1, 2025.


• Hayley Common Website, Facebook and postings on building boards will be updated with new management company name, regular and emergency contacts and any other pertinent information associated with Prospect Management after January 1st 2025.


“Park It”

• No Smoking By-Law – need to update wording before next AGM. Prospect Management will assist the Board.

• Garage Water Issues – Bylaw amendment required. The Board will discuss with Prospect Management.

• Intercoms.

• MB Hydro – report and follow up has occurred; awaiting a reply from MB Hydro.

• Straps for eaves/downspout


It was decided that with the holidays season upon us, no meeting would be scheduled in December 2024.

Next meeting January 30, 2025 in Building F, Suite 90 at 7:00pm.

Meeting adjourned at 8:13pm

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