Hayley Common Board Meeting
January 8, 2020
Called to order: 3:07pm
Present: Brian (Pres), Wayne (VP), Doug (Director), Lynda (Secretary), Gord (Northtowne) & Marc (Treasurer – joined at 4:30)
Motion: approve minutes from Oct24 meeting – 1st: D, 2nd: B
President’s Report:
Audit Approval – approved/shared
Haven’t rec’d invoiced yet – B will follow up
Treasurer’s Report:
No issues with prior month statement – reviewed
Dakota Lock & Safe invoice - paid
Maintenance Report:
One door issue on Bldg A – fixed
One tenant/water issue inside unit – owner issue to address/resolve
8 addt’l solar lights were received and installed along walkways/fence lines
2 units with previous water issues – holding w/ insurance inspector for further investigation with warmer weather/spring melt, etc
New Business:
Motion walkway lights, along the fence, requested additional, B to look into pricing and buying more to install
Social media – typos flagged, page edited and sent to Randeen, need parking info more prominent on page, condo board email link isn’t working & can be fixed, insurance certificate link needs fixed, may ask SR to create a website launch(?), B suggested posting financials monthly on web page (blog?)
Parking Report:
3 duplicates tags located, W is continuing to monitor and collect any dups
Complaints about AOP - addressed
Old Business:
Social media update – DF provided suggested rewording for owner box/paragraph – and share text from B to replace text in the condo/box paragraph - sent to RC to replace text on website
Plan suggested to send coloured financials to RC monthly to post on website
Hayleycommons.webstarts.com (website address) to be shared with all owners this month via Northtowne/email communication
Ask MAL/SR to create feature sheet to post in-building (in progress)
Drone views/images of roofs…pending (better weather)…and time available
Security related issue/concern – sent email to all owners, encouraged all to capture photos, plate & vehicle info and to contact the RCMP asap as needed
Emergency info – updated – laminate, post x 14
Audit info posted – Northtowne/G will send out as needed
Contacting potential vendors and service providers – G & D to compare vendors & service descriptions
Fire hydrants – fixed in the past 2 mos by KC
Modest fee increase in paperwork/doc services from Northtowne for buyers/sellers
New Business:
Insurance increases for overall annual costs for condo complexes – ours ^ from $5000 to $25000 (premium on claims) – IBAM – get options & opinions on insurance
Rent levy – section 212 permits $1500 levy to be added, review and add to declaration if needed
Next meeting: Wed, Feb5/2020, 3pm
Concluded: 4:50pm
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