Board Meeting #43 - September 19, 2024

Present:  Heather, Ken, Evan, Kristine, Lynda, Terry (NT)  - absent:  Lori

Review of Previous Minutes – ok’d by all

Financial Report:  ok’d by all present

·        For future minutes, will need to add a note for general reserve and garage fund reserve

·        AGM – Oct3 TT will be there for set up (BOD members will assist with set up), TT will take sign-ins and once quorum is confirmed, we’ll start

o   Will need help checking in lates, taking notes (LJ), collecting proxies

o   Review financials, high level review of projects, board review of future projects, plans, goals and considerations, encourage additional BODs

o   Smoking by-law, TT will send out proposed wording in advance, vote will take place at

AGM

o   Will reference a pending proposed garage fund bylaw at next AGM once reviewed by legal

o   elect the new BOD

o   new business and Q&A at the end for those who want to stay

·        Auditor Review – ok to use Exchange Group however we need additional focus on a more timely response and resolution for the audit report without delays

·        Hydro meters on our billing – still need details of the meters and common elements included with each invoice which are billed by bldg.

·        Monthly financials – continue to post, current PM advise that they cannot add reserve fund balances to the monthly financials posted

Parking Report:

·        No issues to note, regular handful of registered overnight bookings

Maintenance Report:

·        2 boxes (12 bulbs) remaining

·        Discussed lock check-up/maintenance before winter with Noble Locksmith – Ken will get estimate for servicing all 7 bldg locks x2

·        Lynda to update the emergency contact sheet with the NT emergency # and will be posted in all buildings

·        Landscaping – fall quote complete by Sunshine

·        Painting (A & B interior) Buhle Painting – in progress, estimated to complete the first week of October

·        Sidewalk repair – Kiwi Co – to start next week

·        MB Hydro (eave damage garage 21) – provided quotes to Crane company & MB Hydro – now no replies from either – Ken to follow up

·        Stucco Repairs – Castelpetroso (Dan) – 2 quotes with caps, received corrected invoice & ok’d for payment as work is complete

·        Review annual cleaning contract with new BOD

o   TBD & voted by new board

·        Vacuum cleaners (commercial models) – need brush replacements & general maintenance

§  New brushes are needed for both & also recommend booking a general service/cleaning/tune-up

·        F Bait boxes to be checked beginning of October

·        Eavestrough straps – requested a dark sample from contact at vendor – Lynda to advise