Present: Heather, Ken, Evan, Kristine, Lynda, Terry (NT) - absent: Lori
Review of Previous Minutes – ok’d by all
Financial Report: ok’d by all present
· For future minutes, will need to add a note for general reserve and garage fund reserve
· AGM – Oct3 TT will be there for set up (BOD members will assist with set up), TT will take sign-ins and once quorum is confirmed, we’ll start
o Will need help checking in lates, taking notes (LJ), collecting proxies
o Review financials, high level review of projects, board review of future projects, plans, goals and considerations, encourage additional BODs
o Smoking by-law, TT will send out proposed wording in advance, vote will take place at
AGM
o Will reference a pending proposed garage fund bylaw at next AGM once reviewed by legal
o elect the new BOD
o new business and Q&A at the end for those who want to stay
· Auditor Review – ok to use Exchange Group however we need additional focus on a more timely response and resolution for the audit report without delays
· Hydro meters on our billing – still need details of the meters and common elements included with each invoice which are billed by bldg.
· Monthly financials – continue to post, current PM advise that they cannot add reserve fund balances to the monthly financials posted
Parking Report:
· No issues to note, regular handful of registered overnight bookings
Maintenance Report:
· 2 boxes (12 bulbs) remaining
· Discussed lock check-up/maintenance before winter with Noble Locksmith – Ken will get estimate for servicing all 7 bldg locks x2
· Lynda to update the emergency contact sheet with the NT emergency # and will be posted in all buildings
· Landscaping – fall quote complete by Sunshine
· Painting (A & B interior) Buhle Painting – in progress, estimated to complete the first week of October
· Sidewalk repair – Kiwi Co – to start next week
· MB Hydro (eave damage garage 21) – provided quotes to Crane company & MB Hydro – now no replies from either – Ken to follow up
· Stucco Repairs – Castelpetroso (Dan) – 2 quotes with caps, received corrected invoice & ok’d for payment as work is complete
· Review annual cleaning contract with new BOD
o TBD & voted by new board
· Vacuum cleaners (commercial models) – need brush replacements & general maintenance
§ New brushes are needed for both & also recommend booking a general service/cleaning/tune-up
· F Bait boxes to be checked beginning of October
· Eavestrough straps – requested a dark sample from contact at vendor – Lynda to advise
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