Hayley Common Board Mtg #44
October 29, 2024
Unit 23, Building B
Present:
Heather Bateman, Ken Jennings, Evan Race, Kristine McCallum, Adrian Durrant, Shelby Joss
Members-at Large:
Kylie Pantel, Rae-Lynn Rempel, Jenny Carloni
Regrets
Patrick Lyttle
Meeting called to order at 6:00pm; quorum validated.
Review of previous minutes reviewed and approved.
President’s Report
· All board members names updated on system and have access to Hayley Common email and WIX.
· Budget review will be deferred until new Property Management company is chosen.
Treasurer’s Report
· Monthly financials were reviewed and approved.
Committee Reports
Parking
· The Black Beetle ban will run out and the board will revisit the details should more instances occur.
· Discussion on changing the overnight parking time from 11:00PM – 7:00AM
Maintenance
· Two lights out that need to be repaired. Sunshine responsible for one light; we will get a quote and Sunshine will pay for repair.
· Received quote for the fascia repair on building B; company will be contacted to repair.
· Evan did a walk around with Sunshine regarding snow removal procedures; their contract is until spring 2025.
· Manitoba Hydro repair; have received no reply from MB Hydro; Ken will send information to Heather to follow-up.
GL Pest Control came out to inspect bait boxes – no activity inside building F. Discussed how many times the company should come out in winter. We are unable to access their portal to get information. Heather will follow-up with company on portal and service requirements.
· Evan will ask Lynda to order eavestrough straps. We will then find company to install.
· Evan has filled all the main entrance buckets with salt.
· Carpet cleaning in buildings A and B cancelled. Large spots have been cleaned.
· Ken to get quotes for servicing and new parts for our vacuum cleaners.
New Business
· Mekayla’s contract was reviewed by the board; the board voted and approved for one (1) year.
· Meetings have been set up with three prospective new management companies; the board will meet with each company individually then vote. The expectation is to have a new company ready to on-board by mid-November.
· Received quote from Brothers Locksmith. The Board voted and approved the quote. Advised Brothers Locksmith are authorized to provide postal boxes for our buildings. These specific boxes are on back order. Have advised Canada Post.
· Fall Update to be sent out to unit owners shortly.
· Let’s Be Merry contest information to be sent out to unit owners and posted on building doors. The entry fee is $5.00 and the winner will be announced by January 5, 2025.
Old Business
· Intercoms – getting a list together of unit owners experiencing problems with buzzer. Pricing for Building F intercom (one panel)
· By-Laws – Garage Fund and No Smoking. Will work with new management company on these.
· Reviewing all the current by-laws, regulations to see if any amendments need to be made. Discussion ongoing.
Next meeting to be held Thursday November 28, 2024 at 7:00pm in Unit 89 building F.
Meeting adjourned at 7:13pm.
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