Hayley Common Board Meeting
Wednesday, January 24, 2024
5pm
Unit 5, Building A
Present: Heather, Evan, Kevin, Ken, Lynda (missing Lori)
MAL: Linda & Maneesha
Called to order 5:11pm
Review of Previous minutes: all reviewed
President/Treasurer’s Report:
· Yard care invoice questioned – ok’d
· Budget vs actual – requested from Terry @ NT, waiting to receive
o Need meter #s to match with buildings and garages/lot plugs
o Publish on Buildium
· Need to contact RM of Ritchot to request all site & service maps – sewer, water, electrical, land/layout, etc.
Parking & Maintenance Report:
· Parking paid/free
o $170 in parking used Dec’23 for overnite park
o 20 used/5 free in Jan’24
· Sand refill, WD40, door sweeps/vinyl, pigeon deter/owls purchased
· Snow clearing – contract specs not being followed by vendor, being monitored, lot clearing scheduled for clean up/melt aid due to drainage problems
· Various door issues, most resolved, some pending further repairs soon with warmer temps
· Hallway heaters set & regularly monitored
o Plan communication to advise all
o Heater lock/block options utilized where needed at entrances, will consider long term fix if needed
· Parking board maintenance and other basic repairs, look at purchasing a reciprocating saw – ok’d to purchase
· Intercom F – L has program info on a USB stick, entry updates to be added again when temps permit, system doesn’t always save entries and it’s clunky to input/edit
· Intercom issues survey – little feedback received, but 2 buildings stand out and will work with a local service vendor to test and inspect
o H and L will work together to select a test date when all are available and will advise units
· Need cost for possible lockboxes if installed on site if service vendors need access (under review)
· Paint quote requested – 2 painters came to estimate, 1 quote rec’d other expected
· Review BOD roles for the future
· Will need to recruit new members again closer to the AGM so owner are aware of the opportunity
· Rules and Regs – updated for no urine/feces on patios or any common area except those designated for pets, all parking to be booked on HC website, no cancellations, book by week or month
o Advise in next general, all owner communications
· At AGM, review smoking in units? Yes
· Utility room drains, share awareness to check/inspect in next all owner communication
· Propose meeting on 3rd Wednesday of each month – all in favour
Concluded: 6:45pm
Next Mtg: 3rd Wed in Feb – location TBD
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