Board Meeting #26 - December 15 2022

Hayley Common Board Meeting

December 15, 2022

Called to order: 7:07 pm

Present: Brian, Wayne, Lori, Lynda

Motion: approve previous minutes from December 16th – 1st: Brian, 2nd: Wayne

President’s & Maintenance Report:

• Audit

• Still waiting on the financial audit

• Reviewed ice melt containers in all entries, all pet friendly

• Checked on bug concern in A – ok’d

• Door Tech – contacted for replacement of closing arm/mechanisms and asked about the RFID keyless entry fob system

• Freedom Fire – ready to resolve deficiencies if Dec21 works – owners have been contacted and some have responded

• Snow removal (Len @ VDM) – must clear by doors and leave along curbs in lot until full lot clearing (tentatively Wed)

Treasurer’s Report:

• Fee increases – still pending

• Condo fee increases will be on hold until the audit is finalized, the increases will be discussed at the AGM in the fall.

• Efficiency MB – 500+ bulbs in indoor common area lights, efficiency MB will pay 100% of costs to change, upgrade, move lighting – look at info from them to be considered for cost savings/energy efficiency

  • Bldg A has fewer common area lights and will need full use (cannot leave 1 bulb out, etc)

• Financials overall – ok

  • Invoices – Lynn’s plumbing / Rogers finished drain for hot water tank floor drain issue

Committee Reports

• Parking

  • Website updated but not exactly what we want yet

    • Fixed to show a countdown for visitor parking passes

  • Rental spots? Contact Wayne

New Business

• Unit X/E will become a rental unit & lease levy to be paid in 3 monthly/$500 installments

Old Business

• No invoice from Onside for #X/G upper – L talked to Justin @ Onside about the invoice for unit #X/G lower – invoice remains to be incorrect and won’t be paid until corrected

• Lien paid in full for unit #X/E – arrears & legal fees paid – repo management will be ongoing for fees until unit is sold

Next meeting: No date set

Concluded: 8:26 pm