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Hayley Common

Condominiums

Board Meeting #26 - December 15 2022

Updated: May 1, 2023



Hayley Common Board Meeting

December 15, 2022

Called to order: 7:07 pm

Present: Brian, Wayne, Lori, Lynda

Motion: approve previous minutes from December 16th – 1st: Brian, 2nd: Wayne

President’s & Maintenance Report:

  • Audit

  • Still waiting on the financial audit

  • Reviewed ice melt containers in all entries, all pet friendly

  • Checked on bug concern in A – ok’d

  • Door Tech – contacted for replacement of closing arm/mechanisms and asked about the RFID keyless entry fob system

  • Freedom Fire – ready to resolve deficiencies if Dec21 works – owners have been contacted and some have responded

  • Snow removal (Len @ VDM) – must clear by doors and leave along curbs in lot until full lot clearing (tentatively Wed)


Treasurer’s Report:

  • Fee increases – still pending

  • Condo fee increases will be on hold until the audit is finalized, the increases will be discussed at the AGM in the fall.

  • Efficiency MB – 500+ bulbs in indoor common area lights, efficiency MB will pay 100% of costs to change, upgrade, move lighting – look at info from them to be considered for cost savings/energy efficiency

    • Bldg A has fewer common area lights and will need full use (cannot leave 1 bulb out, etc)

  • Financials overall – ok

    • Invoices – Lynn’s plumbing / Rogers finished drain for hot water tank floor drain issue


Committee Reports


  • Parking

    • Website updated but not exactly what we want yet

      • Fixed to show a countdown for visitor parking passes

    • Rental spots? Contact Wayne

New Business

  • Unit X/E will become a rental unit & lease levy to be paid in 3 monthly/$500 installments


Old Business

  • No invoice from Onside for #X/G upper – L talked to Justin @ Onside about the invoice for unit #X/G lower – invoice remains to be incorrect and won’t be paid until corrected

  • Lien paid in full for unit #X/E – arrears & legal fees paid – repo management will be ongoing for fees until unit is sold

Next meeting: No date set

Concluded: 8:26 pm



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