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Hayley Common

Condominiums

Board Meeting #21 - June 14, 2022

Hayley Common Board Meeting

June 14, 2022

Called to order: 7:10 pm

Present: Brian, Wayne, Lori , Lynda (MAL: Tavia)

Motion: approve minutes from previous mtgs – 1st:Lynda, 2nd: Wayne

President’s Report:

● Insurance renewal underway, initiated with Rod Fox

● DB would like approval to replace 1 shrub by Bldg D west end - approved

Treasurer’s Report:

● Requested missing monthly cashflow worksheet from Candice (NT)

o Financials were last posted Apr7, need May update

● Reviewed monthly account balance & paid vendor invoices

o On-site restoration, Window cleaning, Roofing fixes & pigeon issue (paid)

o Freedom Fire – deficiencies & inspection (to be paid)

● Reserve Fund study – working with Alex and NT, NT said they were already working with another company

● Budget to be worked on near end of June/early July

Committee Reports:

Parking

· On track, visitors are reporting use and/or requesting passes

· No visitor violations from prior mtg, no tows

Maintenance

● Fire inspection / some units not inspected in 2 yrs, notifications send and included on deficiencies report with Freedom Fire

○ HC board also contacting those that were inspected (8 units) and those with deficiencies (12 units)

● Intercom systems – ongoing review and options, provided another quote with 4 options from Dakota Lock, no changes at this time

● Eavestroughs – some quotes received, additional quotes are pending with vendors and requested additional info/clarification for one of the quotes received

● Units with water damage requiring various restoration – most repaired with ongoing work being completed in 1 unit

○ Subcontractor with primary vendor caused counter damage to be repaired, vendor working directly with subcontractor to resolve

● Snow and lawn agreement revised by VDM & ok’d

● Frequent question re: original paint colours – suggestion to obtain and post on HC website

Social Media / FB

· Valley Fiber – requesting to be an option on site for another internet provider

· Minutes and financial have been posted on HC website

o May cashflow worksheet has been requested

· FB updates are ongoing

Old Business:

· property management services review

o prior mo required 75+ emails for general questions, communications

o door repairs – west end of E and east end of F – thresholds need to be installed again and adjusted as needed to open/close properly

New Business:

● garage motors have been checked and multiple motors were anchored by B&T maintenance team

● send general housekeeping reminders to all owners/residents, including a reminder for pet owners to be mindful of pet waste disposal – waste bags cannot be left anywhere but in garbage bins

● review option to compensate board member for managing all communications

o Motion to pay LF $300/mo: 1st Lynda / 2nd Wayne

▪ All in favour

Next meeting: July 5th @ 7pm, location TBD

Concluded: 8:30pm

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