Hayley Common Board Meeting
September 22, 2020
Called to order 7:01pm
Present: Brian (Pres), Doug (Director), Wayne (VP), Lynda (Secretary), Marc (Treasurer)
Absent: Gord Macpherson (Northtowne)
Motion: approve minutes from previous mtg – 1st: M, 2nd: D
President’s Report:
Petty Cash – L to check with G
G to arrange etransfer of $500.00 to L for Petty Cash Float
ABM – B has a mtg with TC Energy Center and will review if meeting any time soon is an option
Condo Fee increase – will occur Nov1, flat rate increase per unit & communication sent by Northtowne to all owners
Treasurer’s Report:
All prior month financials – ok’d
Motion: approve – 1st L, 2nd W
$150 charge for Aug2020 – to be reviewed
Landscaping Report:
Landscape (DB/MAL & VDM) have done a great job – slow release fertilizer, installed solar lights on light posts, landscaping plan still in the works, sump pumps available on site if needed, B looking for light lenses for common area outdoor lights, downspouts will be tied up with ball ties this fall
Maintenance Report:
Fence repaired (JB/MAL) – repaired great
Units X, X & X – ongoing issues (leaks, not resolved)
Parking railing issues – will need repaired by electrician
Motion to spend $500 on repairs: 1st M/2nd L
Gates: on order – install date expected early Nov2020
Parking Report:
Parking permits all ok & a couple parking spot sales in the past month
Parking spot plates moved to reflect sales and identify newly relocated visitor spots for better community coverage
Old Business:
Social media: minutes will all be generalized and posted as blog posts on our HC website: https://hayleycommon.webstarts.com
Monthly financials to be posted under a separate category – also a blog post
New Business:
Rental/leasing levy – needs to be added to condo docs, regs & policies
Dog size limit to be removed – new pets to be communicated & approved by the board so owners are aware of requirements to be responsible pet owners on site
Will ask J/MAL re: option to have condo checks for absentee owners/renters during winter travel months
D resigning for now – may re-evaulate in time due to personal / J willing to assist with some on-site general repairs/maintenance
Will invite MALs to assist board
Next meeting: early Nov (TBD based on covid restrictions)
Concluded: 8:30pm
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