Hayley Common Board Meeting
August 26, 2019
Called to order: 7:04pm
Present: Brian (Pres), Wayne (VP), Doug (Director), Marc (Treasurer), Lynda (Secretary), Dennis (MAL)
Motion: provide mileage compensation to board members only as approved by the board – all in favour
1st: B, 2nd: M
Old Business:
Unit X – window/above window leaking, may be from stucco or soffit level / D & B investigating & asking stucco vendor re: prior repairs
Stucco project/repairs – building exterior/corner repairs and patches / won’t proceed with all repairs at this time, just those scheduled for this year
Damaged Fence @ SR/laneway – not HC issue, but D repaired at no charge to SR/HC (SR complaints w/o grounds that damage was not caused by HC)
Unit X – owner permits dog to defecate on patio – send 1st notice to unit owner
Bldg Master keys & code – will be provided to each board member for each building and alarm panel
New Business:
Need snow clearing quotes (3+)
Need quotes for insurance – current have renewal quote and one other / renewal insurance vendor quoted and increase of $2000+ than LY / currently $2900/mo
Motion: close the landscaping fund, transfer balance to general revenue acct
1st: B, 2nd: M
Landscaping: fall clean up, hoses, considering VDM for local support
Rental garage #25, code provided to board members
Garage repairs – vendor suggested by owner
Motion: re: Intercom in Bldg F – fix with phone line option
1st: M, 2nd: L
Next meeting: Oct3 Thurs @ 7pm *items for next meeting – make a strategic financial plan & then update budget for new year *get snow quotes Concluded: 9:04pm
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