HC Meeting Minutes #52 November 27, 2025
- hayleycommon2019
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Hayley Common Board Meeting # 52
November 27, 2025 – 6:30 PM
TC Energy Centre Boardroom
Present:
Ken Jennings, Evan Race, Patrick Lyttle, Shelby Joss, Kristine McCallum.
MAL’s:
Rae-Lynn Rempel
Guest(s):
Aaron Albas, President, Prospect Management.
Regrets:
Heather Bakeman.
Meeting called to order at 6:45 PM; quorum validated.
Meeting minutes from September 25, 2025. Reviewed by the Board and approved.
President’s Report
Evan Race led the meeting in Heather’s absence.
No report available.
Treasurer’s Report
Treasurer Shelby Joss went over the report. The report was reviewed by the Board members and approved.
Committee Reports
Parking
One car tagged for non payment of overnight parking.
Maintenance
New carpet stains in Building B and D. Will contact painters to clean.
Four (4) new dog signs put up around the buildings.
Evan and Ken have almost completed replacing all burnt out light bulbs in every building. If you notice any burnt out light bulbs please contact Prospect Management.
Old Business
Garage Update: Asphalt production shut down in October and is not in production again till the end of May. Prospect Management will schedule one (1) unit for May 2026 start. Meeting with all garage owners will be scheduled to explain the process.
Repairs completed by Spruce Maintenance. Prospect Management will do a walk around with the company.
Intercom and camera installation is almost complete. Buildings will need to be programmed with names and phone numbers when completed. Signs regarding “Cameras on Premises” will be put up by intercom company. Prospect will send out a form to residents to update residents’ information.
Financial Audit Update: Prospect Management has continued to reach out to Northtowne Property Management regarding missing financial information. Terry Thiessen from Northtowne Property Management recently responded back. Terry has advised he will send all information needed when located.
New Business
The Board has discussed whether to go ahead with the AGM as a Special Meeting without available financials. Still to be determined.
Prospect Management presented the Board with building cleaning quotes. The Board voted to accept a contract from Clarity Cleaning starting in January 2026. Prospect Management sent a letter to Mekayla advising her of the decision and thanking her for her service.
Website update will add a page for Buying/Selling and provide a list of what documents are required by sellers and realtors.
Aaron Albas, President, Prospect Management
· Aaron took general questions from the Board and provided opinions on upcoming projects and concerns.
· Provided a list of items for the next newsletter.
· Prospect continues to work with our auditor and pressure Northtowne Property Management for missing information.
“Park It”
No Smoking By-Law
Boux Plastering; stucco repairs will begin when weather permits.
The Board will update condominium rules in 2026.
Next meeting to be held Thursday January 29, 2026 at 6:30 PM. Location will be TC Energy Centre Boardroom.
Meeting adjourned at 7:54 PM.