Hayley Common Board Meeting
Sep 6, 2022
Called to order: 7:00 pm
Present: Brian, Lori, Wayne, Lynda, Brad R (MAL)
Motion: approve minutes from previous mtgs – 1st:Wayne, 2nd: Lori
President’s & Maintenance Report:
Unit X – lien on property (past due condo fees, unit is now empty), foreclosed w/ property management company overseeing
Reserve fun analysis shows a shortfall so an increase is expected – approx. $20/unit/mo to be contributed to reserve fund
Insurance claim from 2018 – only open claim
Unit X/X water damage after hot water tank drained due to element needing replaced – s/b owner insurance issue, owner’s advised
Looking into water tank leak/burst, mitigation ideas to drain w/o issue – Wayne contacted a plumber for more info and we may have another plumber we can contact if needed
Brian requested an annual audit from Candice, not rec’d yet
Wayne dropped off signed agreement – need to send to NT
Obtain quotes for interior painting – needs to be reviewed for updates & refresh in the entrances, hallways and stairs
New reserve fun updated final copy – Brian has and will send to HC email general
Treasurer’s Report:
The Exchange Group will be completing the audit this year.
Reserve Fund Study is currently in process.
Committee Reports:
Parking
Review parking info on new website being built – will we need to etransfer to go to Northtowne – change to CDN$, needs to include Visitor stall $, HC unit # s/b included in the etransfer notes
A tag will be listed for more than 10 days of parking
Hydro meters are read every 2 months
Water meters are ready every billing cycle (3mos)
Old & New Business:
Add a new contact sheet to the hallway entry bulletin boards re: meter readings & parking
Eaves & soffit maintenance update – building A repaired, all other bldgs. replaced w/ 12 ft steel extensions ordered & will be installed
Old patio glass panels, sold for $120 to Joel
Bldg F – door sweep (east end) check if complete
Freedom Fire – bldg. deficiencies pending, hydrants have all been inspected and ok’d
Old intercom issue – share quotes & cost with owners at next AGM including cost per unit, requesting feedback for consideration
1st owner w/ electric vehicle, requesting charging – proposal info provided for charging station install - yes if the electrical has the capacity and if the owner is willing to pay all of the install costs at parking stall OR…
See FLO electric charging stations, would be installed, users would pay to use
New website quote reviewed - $275/yr, domain name per year & one time creation fee $500
Emails and responses can be sent & tracked from site for all general owner communications
Minutes, news, etc can be posted/updated by the board at any time
Next meeting: Oct3 7pm, Unit 73
Concluded: 8:15pm
Upcoming away FYI: Jan-Mar (BF), Dec26-Feb10 (LF)
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