Board Meeting #33 - October 18, 2023

Hayley Common Board Meeting

Wednesday October 18, 2023

Called to order: 1700hrs

Present: Heather, Evan, Lynda, Brad (MAL), Kristine (MAL), Sara (MAL)

1.    Presidents Report & Treasurers

Financials – good

Cleaning quotes – renewal in

• 1 quote too high 

• 1 quote comparable, but provided their own equipment

• Will counter $700 with supplies included

Intercom quotes – Pending

• Looking at options and locally with quotes to break down and present

Efficiency MB review

• Not proposing a significant investment now as cost would be 8k so not advised

• Looking at getting some light sensing bulbs to start – Brad will get some bulbs with built in sensors for entrance interior in G and will request resident feedback – will post signs

  Roto Rooter inspection

• No blockages in either main line, some line drops

• Provide units with information to provide feedback about which drains, which time of day

2.    Committee Reports:

Parking report                                             

• Primarily one owner using multi use 

•  A few free passes

Landscaping

• Trimming looks good, grass too

• Sidewalk repairs placed for next year

• 14 entrances needing salt for exterior - does it have to be pet friendly – will look at price difference

3.    Old Business

Linda to check with Andrew at Trudel and see if he has interest/date or advise when can check with other rosters/eaves companies

Long term planner – still need volunteers

Parking changes proposed and reviewed

• Change overnight fee and increase

• Weekly or monthly, no cancelling

• Ask terry for a monthly summary of e-transfers for parking (visitors)

• Propose using a shared email – hayleycommon2019@gmail.com

Electrical work on outlets, Jeremy fixed and done

Snow plan – Evan will review with Chris K and provide a map of where not to dump snow

Communication improvements for terry like meter readings etc. between the board and NT

Full lot clearing will be approximately 2 days notice, post on doors, website, notice email and Facebook

Painting quotes next after intercom quotes, plan to refresh a building per year

Next meeting in November

Adjourned 1815hr