Hayley Common Board Meeting
Wednesday October 18, 2023
Called to order: 1700hrs
Present: Heather, Evan, Lynda, Brad (MAL), Kristine (MAL), Sara (MAL)
1. Presidents Report & Treasurers
Financials – good
Cleaning quotes – renewal in
1 quote too high
1 quote comparable, but provided their own equipment
Will counter $700 with supplies included
Intercom quotes – Pending
Looking at options and locally with quotes to break down and present
Efficiency MB review
Not proposing a significant investment now as cost would be 8k so not advised
Looking at getting some light sensing bulbs to start – Brad will get some bulbs with built in sensors for entrance interior in G and will request resident feedback – will post signs
Roto Rooter inspection
No blockages in either main line, some line drops
Provide units with information to provide feedback about which drains, which time of day
2. Committee Reports:
Parking report
Primarily one owner using multi use
A few free passes
Landscaping
Trimming looks good, grass too
Sidewalk repairs placed for next year
14 entrances needing salt for exterior - does it have to be pet friendly – will look at price difference
3. Old Business
Linda to check with Andrew at Trudel and see if he has interest/date or advise when can check with other rosters/eaves companies
Long term planner – still need volunteers
Parking changes proposed and reviewed
Change overnight fee and increase
Weekly or monthly, no cancelling
Ask terry for a monthly summary of e-transfers for parking (visitors)
Propose using a shared email – hayleycommon2019@gmail.com
Electrical work on outlets, Jeremy fixed and done
Snow plan – Evan will review with Chris K and provide a map of where not to dump snow
Communication improvements for terry like meter readings etc. between the board and NT
Full lot clearing will be approximately 2 days notice, post on doors, website, notice email and Facebook
Painting quotes next after intercom quotes, plan to refresh a building per year
Next meeting in November
Adjourned 1815hr
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